Privacy Policy
The Poppy & Elderflower Magazine
Effective Date: 28th day of October 2026
Last Updated: 28th day of October 2026
1. Introduction
Welcome to The Poppy & Elderflower Magazine (“we”, “our”, “us”).
We are committed to protecting your privacy and handling your personal information in a transparent, secure, and lawful manner. This Privacy Policy explains how we collect, use, store, share, and protect your personal data when you visit our website, subscribe to our magazine or newsletter, contact us, submit content, or otherwise interact with our services.
We comply with the requirements of the:
- General Data Protection Regulation (EU) 2016/679 (“GDPR”)
- Irish Data Protection Act 2018
- ePrivacy Regulations and applicable Irish legislation
By using our website, you agree to the practices described in this Privacy Policy.
2. Who We Are
The Poppy & Elderflower Magazine
Email: info@thepoppyandelderflower.com
For privacy-related enquiries:
Data Protection Contact
Email: info@thepoppyandelderflower.com
3. Information We Collect
We may collect and process the following categories of personal information.
Information You Provide Directly
You may voluntarily provide:
Contact Information
- Name
- Email address
- Telephone number
- Postal address
Subscription Information
- Newsletter preferences
- Magazine subscription details
- Communication preferences
Contributor Information
When submitting articles, photographs, artwork, interviews, or other content:
- Name
- Biography
- Social media links
- Professional details
- Author profile
- Submitted materials
Advertising and Business Enquiries
- Business name
- Contact details
- Billing information
- Marketing preferences
General Correspondence
Information contained within:
- Emails
- Contact forms
- Survey responses
- Reader feedback
- Competition or giveaway entries
Information Collected Automatically
When you visit our website, certain information may be collected automatically.
Device Information
- Browser type
- Device type
- Operating system
- Screen resolution
- Preferred language
Usage Information
- Pages visited
- Time spent on pages
- Navigation paths
- Referral sources
- Date and time of visits
Technical Information
- IP address
- Cookie identifiers
- Website diagnostics
- Security logs
4. How We Use Your Information
We use personal information for legitimate business and publishing purposes.
These purposes may include:
Magazine Operations
- Publishing and managing magazine content
- Processing submissions
- Managing contributors
- Managing reader accounts
Communications
- Responding to enquiries
- Customer support
- Sending requested information
- Providing subscription updates
Marketing
With your consent, we may send:
- Newsletters
- Editorial updates
- Feature announcements
- Event invitations
- Promotional communications
Website Administration
- Website security
- Fraud prevention
- System maintenance
- Performance monitoring
Legal and Regulatory Compliance
We may process information where necessary to:
- Comply with applicable laws
- Respond to legal requests
- Protect our legal rights
- Enforce website policies
5. Legal Bases for Processing
Under GDPR, we process personal data on one or more of the following lawful bases:
Consent
Where you have:
- Signed up for newsletters
- Agreed to marketing communications
- Accepted optional cookies
Contract
Where processing is necessary to:
- Provide requested services
- Manage subscriptions
- Handle contributor agreements
- Process advertising arrangements
Legitimate Interests
For purposes such as:
- Improving our publication
- Enhancing website performance
- Business administration
- Security monitoring
Legal Obligation
Where required to comply with:
- Tax obligations
- Regulatory requirements
- Court orders
- Law enforcement requests
6. Newsletter Communications
If you subscribe to our newsletter, we may send:
- Magazine updates
- New issue announcements
- Editorial highlights
- Reader opportunities
- Promotional content
You may unsubscribe at any time by:
- Clicking the unsubscribe link included in emails
- Contacting us directly
Withdrawal of consent does not affect the lawfulness of processing conducted before withdrawal.
7. Contributor and Author Submissions
When contributors submit content to The Poppy & Elderflower Magazine, we may retain and process information necessary to:
- Review submissions
- Communicate with authors
- Publish contributor biographies
- Verify ownership rights
- Maintain editorial records
By submitting content, contributors confirm that:
- They own the submitted material or have appropriate permissions.
- Submitted information is accurate.
- Publication rights granted are lawful.
Any separate contributor agreements will take precedence where applicable.
8. Cookies and Similar Technologies
Our website may use cookies and related technologies.
Cookies help us:
- Operate website functionality
- Understand visitor behaviour
- Improve content performance
- Enhance user experience
Types of cookies may include:
Essential Cookies
Required for:
- Security
- Website operation
- Core functionality
These cookies cannot be disabled.
Analytics Cookies
Used to measure:
- Website traffic
- Visitor behaviour
- Popular content
- Site performance
Functional Cookies
Used to remember:
- User settings
- Preferences
- Accessibility choices
Marketing Cookies
Used for:
- Relevant promotions
- Advertising measurement
- Campaign effectiveness
Where required by law, cookies requiring consent will only be activated after obtaining your permission.
9. Analytics and Website Performance
We may use website analytics tools to understand:
- Website usage trends
- Reader engagement
- Geographic usage information
- Performance metrics
Analytics information is generally aggregated and may not directly identify individual users.
10. Sharing Personal Data
We do not sell personal information.
We may share information with trusted service providers where necessary to operate our publication.
These may include:
Website Service Providers
For:
- Hosting
- Website management
- Security services
Email Service Providers
For:
- Newsletter delivery
- Subscriber management
- Email communications
Payment Processors
Where subscriptions or advertising payments are offered.
Professional Advisers
Including:
- Accountants
- Solicitors
- Auditors
Legal Authorities
When required by law or where necessary to protect our legal rights.
All service providers are expected to maintain appropriate security and confidentiality standards.
11. International Data Transfers
Some third-party service providers may operate outside Ireland or the European Economic Area (EEA).
Where personal data is transferred internationally, we will take appropriate safeguards, including:
- Standard Contractual Clauses (SCCs)
- Adequacy decisions
- Other recognised legal transfer mechanisms
12. Data Retention
We retain personal information only for as long as necessary.
Retention periods depend upon:
- Legal requirements
- Publishing obligations
- Business needs
- Dispute resolution requirements
When information is no longer required, it will be securely deleted or anonymised.
13. Data Security
We implement reasonable technical and organisational measures designed to protect personal data from:
- Unauthorised access
- Alteration
- Disclosure
- Loss
- Destruction
Examples may include:
- Secure hosting services
- Access controls
- Password protection
- Encrypted communications where appropriate
- Regular security monitoring
However, no internet transmission or electronic storage system can be guaranteed to be completely secure.
14. Your Rights Under GDPR
As a data subject, you may have the right to:
Right of Access
Request access to personal information we hold.
Right to Rectification
Request correction of inaccurate information.
Right to Erasure
Request deletion of personal information in certain circumstances.
Right to Restrict Processing
Request limitations on how information is used.
Right to Data Portability
Request a copy of personal data in a portable format.
Right to Object
Object to processing based on legitimate interests.
Right to Withdraw Consent
Withdraw consent at any time.
Rights Related to Automated Decision-Making
Request human review where relevant automated processing applies.
To exercise your rights, contact:
info@thepoppyandelderflower.com
We may require verification of identity before responding to requests.
15. Children’s Privacy
The Poppy & Elderflower Magazine is not directed toward children under the age of 16.
We do not knowingly collect personal information from children under 16 without appropriate parental consent where required by law.
If you believe a child has provided personal information, please contact us so appropriate action can be taken.
16. Third-Party Links
Our website may contain links to external websites.
We are not responsible for:
- Content on third-party websites
- Privacy practices of third parties
- Security of external services
Users should review the privacy policies of any external websites visited.
17. Competitions, Giveaways and Promotions
From time to time, The Poppy & Elderflower Magazine may run competitions, reader giveaways, surveys, or promotional campaigns.
Where personal information is collected for these activities, it will be used only for the purposes specified at the time of collection unless additional consent is obtained.
Additional terms and conditions may apply to specific promotions.
18. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect:
- Legal changes
- Regulatory requirements
- Website developments
- Operational changes
Updated versions will be posted on this page with a revised effective date.
Continued use of the website after updates constitutes acceptance of any changes.
19. Complaints
If you believe your data protection rights have been breached, we encourage you to contact us first so we can attempt to resolve the matter.
You also have the right to lodge a complaint with:
Data Protection Commission (Ireland)
Website: https://www.dataprotection.ie
Address:
21 Fitzwilliam Square South
Dublin 2
D02 RD28
Ireland
Telephone: +353 (01) 765 0100
20. Contact Us
For all privacy, data protection, subscription or personal data enquiries:
The Poppy & Elderflower Magazine
Email: info@thepoppyandelderflower.com
The Poppy & Elderflower Magazine is committed to respecting your privacy, protecting your personal data, and maintaining transparency in how information is collected and used.